Writing Thank You Letters
Tips for sending your follow-up letter:2 H/ m% D$ ?: ^9 A5 ]0 a; _$ u
5 B6 h6 L6 e( DSend out your thank-you letters no later than 24 hours after your interview has ended.
8 o- b% K9 i5 r+ Q: [8 [; a7 O# _3 \Always keep your audience in mind. Address the issues and the concerns that were mentioned during the interview.
& N8 l; n9 y. O- f7 RUse the thank-you letter as a follow-up "sales" letter, in which you restate your reasons for wanting the position and remind the interviewer why you're qualified.
" H) \) P* v3 @# XMention anything of importance that your interviewer might've neglected to ask in person. . R' ~" i- Q/ B4 ]! _
If you're only writing a few sentences, send a handwritten note. Otherwise, send a typed, formatted letter (see sample letters below).
4 G9 d/ z$ e- s O: v/ FThank everyone who contributed to your job search. " v( p w4 c2 S4 j/ R$ ^
If you decide after the interview that you don't want the job after all, write a respectful note withdrawing your application. - Z( m$ q0 u6 d% Z2 L4 ?
Choose your words carefully when using email. Email creates an instant written record, so don't let the speed and the ease of sending it blind you to the fact that you will be judged on what you've said and how you've said it.
2 ]' r* N; d! |Sample Thank You Letter #1, }. |7 D% M7 ]
" k7 R& l: ?+ p5 V2 e6 w+ aDecember 1, 2002
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+ e) m" s" E: G' @4 Y4 |Mr. Important Business Human Resources Manager XYZ Company 111 Employment Way Anytown, MN 55555 # g0 a$ j5 x9 s& R2 Q9 s" `' {* X) r
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To Mr. Business:
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Thank you for the opportunity to discuss the operations manager position with you this morning. Our conversation gave me a better understanding of both XYZ Company and the requirements of the job. 9 x! v2 l8 C2 H0 e
5 E: N5 C' K7 |) S: D/ JThe additional information from Max and Kathryn was helpful in gaining a better perspective of the position. I am confident that my strong operations and managerial skills will make a positive contribution to XYZ Company. I am proficient in all the computer software packages you use, and I possess the P&L experience you desire. I enjoyed meeting the office staff and touring the facility. This is clearly a quality organization with an emphasis on efficiency and a dedication to teamwork. I would consider it a privilege to join your team, and I look forward to hearing from you. Again, thank you for your time and consideration.1 A) i: t, J/ f3 U8 O$ L D/ X f
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Sincerely,
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z+ |+ s8 @) Q, Z3 _, }- vAmy Applicant
