Ten Tips for Winning Thank-You Letters
1. When you are conducting a job search, an effective thank-you letter after an interview can leave a positive impression with an employer. This, in turn, will help to distinguish you from other candidates.
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2. You should send the letter within 48 hours following the interview.
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: k8 H: c6 Q" A4 t9 ~3. Always address a thank-you letter to a specific individual, not just the general title "Director of Personnel." Be sure name is spelled correctly.% F4 {+ f! }4 @2 `5 q% c$ a( h
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4. Make sure your thank-you letter is business-like in appearance. It should be printed on the same paper stock as your resume. Always have someone proofread your letter before sending it.
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5. Write each thank-you letter separately, even if you follow a similar form for each letter. The letter should highlight what was discussed in your interview and reiterate your qualifications and continuing interest. 4 \1 J! N% w% k5 y7 @ x3 R& {
$ D& @; @% |3 F3 l! ~, p6. Once you receive and accept a job offer, send your new employer a thank-you letter. This is an effective way to get a good start in forming a positive relationship with your new employer. 1 [( ]4 E7 E a+ i" }
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7. Thank-you letters in response to telephone conversations and informational interviews should be short. Restate the major points of the conversation and express your appreciation for assistance. " }6 m. j6 H9 p0 _
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8. If you withdraw from consideration for a position or turn down an offer, send a polite and positive thank-you letter which leaves the door open for future consideration. 0 U! q- t+ N x- ~( N$ J* v6 d
8 Z7 g8 q3 ^3 E( y9 w9. In response to a rejection, follow a similar format. Express your gratitude for being considered, as well as your continuing interest in working for the company.
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- M8 O% T+ H! E- _9 F10. If you terminate employment for any reason, send a thank-you letter to your former employer. Be positive--this letter can "clear the air," if necessary, and generate positive references. ' m8 w' {& T( ]: T, q* \ Z
2 M6 } s1 B C+ I3 uReference: High Impact Resumes and Letters by Ronald Krannich and William J. Banis.
